MotoVibes Travel Terms & Conditions for Guided Motorcycle Tours

 

Introduction
Motorcycle journeys and events organized by MotoVibes Travel are designed to provide maximum riding enjoyment and a memorable experience, with a focus on respect and camaraderie among participants. Participation in these journeys and events is subject to the following terms and conditions.

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By participating, you acknowledge and accept that all activities are undertaken at your own risk. You further understand and agree that motorcycle travel inherently involves increased risks, including, but not limited to, accidents, injuries, and potential hazards associated with riding on rough or poorly maintained roads, remote areas far from immediate assistance, high-altitude mountainous terrain, and desert or wilderness environments. MotoVibes Travel cannot be held liable for any incidents or injuries resulting from these or other natural risks associated with motorcycle touring.

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1. Booking and Participation Confirmation
The participant is legally bound by the booking request, confirmed through written acceptance from MotoVibes Travel. By submitting payment, participants agree to these terms and conditions. Services provided are based on the tour description and event documentation.

​2. Participation Fee and Payment Terms
Participation fees are due as per the terms in the tour description or invoice and must be paid no later than 60 days before the start of the journey or event. Failure to make full payment by this deadline may result in cancellation of participation without refund of prior payments.

3. Cancellation and Refund Policy by MotoVibes Travel
MotoVibes Travel reserves the right to cancel or postpone tours for substantial reasons, such as low participation or force majeure events, up to four weeks before the start. In such cases, full refunds of the participation fee will be provided, excluding additional claims or compensation.

​4. Participant Cancellation and Refund Policy
Participants may cancel their booking by providing written notice. Cancellation fees are as follows:
• Up to 60 days before the start: full deposit (typically 20%)
• Up to 30 days before the start: 50% of the participation fee
• 29 days or fewer, or in case of non-appearance: 100% of the fee

​5. Third-Party Substitution
Participants may nominate a substitute to join the journey, subject to MotoVibes Travel’s approval based on safety, quality, and additional criteria.

​6. Health and Medical Emergency Policy
In the event of a medical emergency during the journey, the participant consents to MotoVibes Travel notifying emergency contacts or appropriate medical personnel as required. All emergency costs are the participant’s responsibility.

7. Code of Conduct for Participants
Participants are expected to conduct themselves respectfully towards local customs, laws, and other group members. Disruptive or dangerous behavior, including substance use while riding, may result in exclusion from the tour without refund.

8. Force Majeure and Contract Termination
In the case of force majeure, such as natural disasters, war, or pandemic, either party may terminate the contract without penalty, although MotoVibes Travel is not liable for compensation beyond refunding participation fees paid.

9. Use of Photos and Videos
MotoVibes Travel retains the right to use photos and videos taken during events for promotional purposes. Participants may opt out by providing written notice before the journey.

10. Driver’s License Requirement
Only participants with a valid driver’s license may join, and they must present their license for verification.

11. Vehicle Condition and Participant Responsibility
Participants using their own motorcycles are solely responsible for ensuring the vehicle’s roadworthiness and compliance with all regulations. MotoVibes Travel reserves the right to inspect vehicles but is not responsible for their insurance. Participants who have rented motorcycles are responsible for checking and maintaining the vehicle’s good working order throughout the tour. Any costs arising from failure to ensure the motorcycle’s condition are the participant's responsibility.

12. Required Protective Gear
Participants are required to wear full protective motorcycle gear, including helmets, suits, boots, gloves, and necessary rain gear. MotoVibes Travel reserves the right to exclude participants who fail to comply.

13. Assumption of Risk and Participant Responsibility
Participants ride at their own risk and must adapt their riding style to the environment. By joining, they confirm they are in good health and capable of safely handling the tour’s physical demands. MotoVibes Travel is not liable for any incidents, injuries, or damages resulting from participation.

14. Conduct and Compliance During Tours
Participants must follow instructions from MotoVibes Travel representatives. Failure to comply may result in exclusion from the tour without refund, with participants bearing any return travel costs.

15. Responsibility for Motorcycle Transport in Case of Mechanical Failure or Accident
Participants are solely responsible for arranging and covering transport costs for their motorcycle in case of mechanical failure or accident. MotoVibes Travel advises participants to ensure their insurance includes transport and breakdown coverage.

16. Legal and Regulatory Compliance
Participants are responsible for adhering to all traffic and road regulations. MotoVibes Travel assumes no liability for violations, and participants must ensure they have liability and health insurance covering travel in Germany and abroad.

17. Recommended Insurance Coverage
MotoVibes Travel strongly recommends participants obtain travel cancellation, luggage, accident, medical, and liability insurance and carry proof of insurance during the tour.

18. COVID-19 or Health Policy
Participants agree to comply with all health regulations applicable in the host country and any additional MotoVibes Travel requirements for health safety, including vaccination or health clearances if necessary.

19. Adverse Weather and Program Changes
MotoVibes Travel is not responsible for adverse weather. No fee refunds will be provided due to weather. Program changes may occur, and MotoVibes Travel is not liable for disruptions from third-party services, such as transportation carriers.

20. Limitation of Liability
MotoVibes Travel’s liability is limited to the tour fee, except in cases of intentional or gross negligence. Liability for any loss of personal property or third-party provider actions is excluded where MotoVibes Travel is not directly at fault.

21. Jurisdiction and Governing Law
All disputes will be governed by German law, with Berlin as the place of jurisdiction.

22. Data Privacy and Information Sharing
MotoVibes Travel will collect and store participant information solely for coordinating the journey and ensuring participant safety. All data will be handled per applicable data protection laws.